Instrument of conversion

Form 21CE (PDF 150 KB)

Dealing type - CE

Legislation - s14, s20 Community Land Development Act 1989

Stamp duty - not Required

Certificate of Title - required for the Association property, i.e. lot 1 in the scheme, and the lot being converted

NOS form - required.  Panels 1, 2, 3B and 5 require completion.

Standard form of Caveat - prevents registration.

Priority Notice noted on the Register - see Priority Notice page.

The folio for the lot being converted must not be subject to any lease, mortgage, charge, covenant charge or caveat.

A replacement plan sheet with:

  • the altered unit entitlement for the Community Title scheme and
  • a plan that illustrates the altered boundaries of the Association property,

must be attached to the dealing. An extra fee is payable for the plan sheet.

See Community Title Schemes pages.

(A) The reference to title for the lot being converted must be stated.

(C) The full name of the registered proprietor of the affected lot must be stated and be identical to the name as shown on the Register.

(D) The type and Deposited plan number of the scheme must be stated.

(E) The clause that does not apply must be deleted and verified.  The date of the Order of Court must be stated, if applicable. An office copy of the Order of Court must be annexed to the dealing.

(F) The dealing must be executed by the registered proprietor and be witnessed, or be executed on the registered proprietor's behalf as follows:

Attorney and witnessed Solicitor or Barrister Authorised Officer and witnessed Licensed Conveyancer
Registered Proprietor Tick Cross Tick Cross

See execution requirements for companies, witnesses etc. pages

(G) The details of the sheet containing the new schedule of unit entitlements must be stated.

(H) This clause only applies where the applicant is a developer defined by s3 Community Land Development Act 1989 and the lot is in a Neighbourhood scheme. The clause must be deleted and verified in all other cases. 

Note  Where a developer is the proprietor of the lot in a Neighbourhood scheme, the initial period must have expired before a lot can be converted. The requirements for the initial period are the same as for a Strata scheme.

The date of the affixing of the common seal of the Community/Neighbourhood/Precinct Association must be stated. The full name of the person witnessing the affixing of the common seal must be stated. The person attesting may be:

  • the proprietor where only one proprietor constitutes the Association
  • both proprietors where two proprietors constitute the Association
  • two proprietors or members of the Executive Committee determined by the Association where there are more than two proprietors; the secretary and any other member of the Executive Committee where no determination has been made and there are more than two proprietors or
  • a managing agent engaged by the Association.

(I) The full name of the Local Council must be stated.

(J) This clause may be deleted if not applicable.

(K) This section is to be completed where the notice of sale data (see NOS form above) has been forwarded to NSW LRS through the eNOS facility.

An authorised officer of the Local Council must sign the certificate. The full name and capacity of the authorised officer must be stated.

See Baalman And Wells, Land Titles Office Practice, Lawbook Co. 2001 [68.225].

Staff processing information

Refer to N50 then to LEG99 

Registration procedure

Proceed with registration as directed.

Lot being converted

TRANSACTION    ON

PRIME CODE    ZZ

DETAILS    Lot Now Converted To Association Property And Is Now Comprised In 1/[plan number].

DELIVERY DETAILS    NOCT.

Association property title

ADD. TRANSACTION    ON

PRIME CODE    as directed by ND Section

DETAILS    (as directed by ND Section)

DELIVERY DETAILS    as required