This page aims to help you complete an electronic Covenant Charge dealing form. This form is used for a charge imposed on land by a prescribed authority for a failure to comply with a public positive covenant.
Pursuant to section 88F(4)(a) Conveyancing Act 1919, where a prescribed authority obtains a judgment for an amount payable to it for a failure to comply with a public positive covenant created pursuant to section 88D or 88E Conveyancing Act 1919, the authority may lodge an application to register a covenant charge over the land. The covenant charge gives the prescribed authority the powers of a mortgagee, e.g. the power to sell the subject land if necessary.
NOTE: a covenant charge cannot be recorded on the common property folio of a strata scheme. The amount owing is apportioned among the lots in the scheme, and covenant charges are recorded on the relevant folios of the Register, see section 32(4) Strata Schemes Development) Act 2015.
Before lodging this document electronically via an Electronic Lodgment Network, a Subscriber must:
verify their client’s identity
establish their client’s right to deal with the land
have a properly completed and executed Client Authorisation form and
retain evidence that supports the dealing (see Supporting Evidence below).
The Subscriber must also certify that they have taken reasonable steps to ensure that the instrument is correct and compliant with relevant law and any Prescribed Requirement.
For more information on these requirements see:
Guide to complete
Legislation – section 88F(4)(a) Conveyancing Act 1919.
Stamp Duty – not required.
CoRD Holder Consent – not required.
Notice of Sale – not required.
Standard Form of Caveat – a caveat noted on the Register will prevent the recording of a Covenant Charge.
Priority Notice Noted on the Register - see Priority Notice page for more information.
The following headings refer to the data fields which must be completed in order to lodge an electronic Covenant Charge dealing form.
Enter the land title reference(s) for the land burdened by the Positive Covenant.
Party Details – Party Name
Select the prescribed authority.
Create Document – Select Other Documents.
Select Covenant Charge.
The full name of the registered proprietor must be stated and be identical to the name of the registered proprietor as shown on the Register and in the case of a corporation must include its ACN/ARBN.
Select the prescribed authority.
Enter date on which the judgment was obtained, this must be the same as the judgment date.
Enter the dealing number of the Positive Covenant.
Attachment Type – Copy of Order of Court.
A sealed copy of the judgment must be attached.
Attachment Type – Statutory Declaration. A statutory declaration must be made by an authorised officer of the prescribed authority and must confirm that the name of the defendant is identical to the name of the registered proprietor. The full name of the authorised officer and the nature of the authority must be stated. The statutory declaration must be signed by the authorised officer and must be witnessed by a prescribed functionary. Where the declaration has been made outside NSW reference to the Oaths Act 1900 must be deleted, the relevant Act must be inserted and the alteration verified.
General statutory declaration requirements can be found here.
In addition to evidence supporting the steps taken by the Subscriber to verify the identity of their Client and establish their Client’s right to deal, the Subscriber may be required to retain other evidence to support the dealing.
The evidence that the Subscriber is required to retain to support a Covenant Charge dealing form may include:
Other forms of evidence may be acceptable and it is a matter for the Subscriber to be satisfied that they have met the requirements for the dealing. Please refer to the ARNECC Guidance Note 5 for assistance on retaining evidence to support conveyancing transactions in accordance with the NSW Participation Rules.
All NSW legislation can be accessed at www.legislation.nsw.gov.au/