This page aims to help you complete an electronic Charge dealing form. This form is used to record an encumbrance over land for the purpose of securing the payment of an annuity, rent-charge or sum of money other than a debt, pursuant to section 56(2) Real Property Act 1900.
A Charge dealing form can also be expressed to include an easement or profit à prendre (see section 56(5) Real Property Act 1900). If the form is being used to create an easement or profit à prendre then the servient tenement must be stated and the terms must be uploaded as an attachment, currently this must be lodged in paper.
Before lodging this document electronically via an Electronic Lodgment Network, a Subscriber must:
verify their client’s identity
establish their client’s right to deal with the land
have a properly completed and executed Client Authorisation form and
retain evidence that supports the dealing (see Supporting Evidence below).
NOTE: Both the charger and the chargee must be represented in the workspace for this dealing form.
The Subscriber must also certify that they have taken reasonable steps to ensure that the instrument is correct and compliant with relevant law and any Prescribed Requirement.
For more information on these requirements see:
Guide to complete
Legislation – section 56(2) Real Property Act 1900.
Stamp Duty – not required.
CoRD Holder Consent – required. Also required for the servient tenement where an easement is being created by the charge.
Notice of Sale – not required.
Standard Form of Caveat – a caveat noted on the Register will prevent the recording of a Charge.
Priority Notice Noted on the Register – see Priority Notice page for more information.
The following headings refer to the data fields which must be completed in order to lodge an electronic Charge dealing form.
Enter the land title reference(s).
Party Details – Party Name
Select the registered proprietor/charger.
Select the chargee.
Create Document – Select Other Documents.
Select the charger.
Select the chargee.
Tenancy of Chargees
Tenancy/shares must be stated where there is more than one chargee.
Where there is one chargee then this may be left blank.
Type of Payment (optional)
Enter the type of payment to be secured, e.g. rent-charge, annuity.
Attachment Type – Terms and Conditions
Attach the relevant annexure and/or memorandum. Alternatively the registered memorandum number should be stated in the annexure attached (if applicable).
If a party is ceding priority then they can attach a letter setting out the order of registration.
Additionally if a writ is recorded on title then the consent of the Court must be attached or the writ removed.
In addition to evidence supporting the steps taken by the Subscriber to verify the identity of their Client and establish their Client’s right to deal, the Subscriber may be required to retain other evidence to support the dealing.
Please refer to the ARNECC Guidance Note 5 for assistance on retaining evidence to support conveyancing transactions in accordance with the NSW Participation Rules.
All NSW legislation can be accessed at www.legislation.nsw.gov.au/