The Administration Sheet is an approved form for signatures that replaces the need to endorse signatures and seals on the plan.
When an Administration Sheet is required the completed form must be lodged in the same manner as the plan. When a plan is lodged electronically, via NSW LRS Connect, the completed Administration Sheet bearing original signatures and seals is scanned to the requisite specifications by the approved person and a PDF image created and lodged with the plan. Where no signatures or seals are required, other than the surveyor signing the Survey Certificate, an Administration Sheet must be lodged as a PDF document.
The Administration Sheet must contain all the signatures, seals and certificates required by the Registrar General, endorsed in the appropriate panels on the approved form. Where insufficient space is available for the number of signatures, seals, statements and certificates required, additional annexure sheets in the approved form may be added. See Schedule 8 of the Lodgment Rules.
Under no circumstances should a blank Administration Sheet be photocopied, faxed or folded for posting to a solicitor, client, council or other person for endorsement of a signature(s). The sheet is an original document and will be rejected if it does not conform to the standard requirements for original documents.
There are different approved forms for Administration Sheets for deposited plans and strata plans. All approved forms for signatures are available on this page.
The current Deposited Plan Administration Sheet forms are in the links below:
The Administration Sheet, identified by reference to the plan heading and Surveyor’s Reference, and signed by the surveyor, should accompany a copy(s) of the plan when forwarded for subdivision approval.
NOTE: It is not acceptable for the Surveyor’s Certificate and the Subdivision Certificate to be on separate sheets of the Administration Sheet.
The person approved to lodge electronically (approved person) must convert the original signed Administration Sheet(s) to an electronic image by scanning to the required specifications. The plan, Administration Sheet and any other required document images are then lodged electronically using NSW LRS Connect.
A lodging party must retain the Administration Sheet(s) and any other documents bearing original signatures, for 7 years following registration of the plan.
For more information on electronic lodgment of plans, see the NSW LRS Website (NSW LRS Connect).
All NSW legislation can be accessed at www.legislation.nsw.gov.au/
Publication Date: July 2025