Basal and Build-up land
"Basal land" is the original land held by the owner. "Build-up land" is additional Crown land subsequently taken up by the owner. For certain tenures restrictions on build-up were entered on the basal land folio by means of a Registrar General's caveat pursuant to the following Acts.
s11(1A) Closer Settlement Amendment (Conversion) Act 1943
Where at the time of granting of a Closer Settlement Lease (CSL) the holder owned other land, the basal land and the build-up land, ie the Closer Settlement Lease, cannot be transferred separately without Minister's consent.
s31(2) Closer Settlement Act 1904
Prior to the introduction of the Crown Lands and Irrigation Legislation Amendment (Removal of Transfer Restrictions) Act 1997, the holder of a Settlement Purchase (SP) who owned other land could not transfer the basal land and build-up land separately without Minister's consent. This no longer applies and the dealing restriction on the Settlement Purchase folio and the related Registrar General's caveat on the folio for the basal land will be removed.
s31(3) Closer Settlement Act 1904
Prior to the introduction of the Crown Lands and Irrigation Legislation Amendment (Removal of Transfer Restrictions) Act 1997, the holder of a Settlement Purchase (SP) converted from a Closer Settlement Lease (CSL) who owned other land could not transfer the basal land and build-up land separately without Minister's consent. This no longer applies and the dealing restriction on the Settlement Purchase title and the related Registrar General's caveat on the folio for the basal land will be removed.
Staff processing information
Refer to SD 6 in all instances.
Building condition
A Crown land tenure may be subject to a building condition, ie the requirement to erect a dwelling or develop and use the land for a specific purpose within a specified time period. The condition is normally set out in a memorandum and now mainly affects completed purchases. Crown Lands will issue an Action Affecting Crown Holding form 19MA directing the relevant notification be removed when the building condition has been satisfied.
Note Building conditions that applied to Auction Purchase (AP), After Auction Purchase (AAP), Tender Purchase (TP) and After Tender Purchase (ATP) tenures no longer apply, ie the Memoranda S730000 series. The building condition Memorandum will be removed with any dealing.
Deferred survey
A single folio of the Register may contain separate tenures that have not been defined by registration of a plan of survey, ie a deferred survey. For example, a Perpetual Lease tenure may be converted into an Incomplete Purchase as regards part of the land and remain as a Perpetual Lease as regards the residue. The holder is liable for survey costs in the event of the tenures being transferred separately.
The folios for the separate tenures will contain a notification in the Second Schedule referring to s109(3), s183(1), or s184(1)(h) Crown Lands Consolidation Act 1913 (repealed), or Clause 17(4) Schedule 8 Crown Lands Act 1989. The notification is removed on advice from the State Lands Services that the purchase and other moneys have been paid.
Easements
Easement for public access
An easement for public access over Crown land may be created by Crown Lands or other authority pursuant to s56 Crown Lands Act 1989. The easement will be created in the usual manner for an easement in gross. There is no dominant tenement and the site of the easement may be defined by reference to a natural or physical feature (no plan required), by a plan annexed to the dealing, or by reference to a Deposited plan.
Easements involving a tenure
Minister's consent is not required for creation of an easement involving a Crown land tenure or Crown land Real Property Act lease, except where the folio is subject to:
- s102 Crown Lands Act 1989 or
- s20A Forestry Act 1916 (dedicated State Forest in a Crown Land perpetual lease).
Fiduciary capacity and Crown land
A dealing by a person holding an estate or interest in a Crown land tenure or a Crown land Real Property Act lease as an executor, administrator or trustee may, for NSW LRS purposes, deal with the estate or interest in the usual manner.
Note Minister's consent is required for a non-fiduciary Transmission application affecting a Western Lands Lease.
KZ notification
KZ "This Folio cannot be dealt with separately from the balance of the above holding which comprises lots ..."
KZAC “Lots within this folio cannot be dealt with separately”.
Note The KZAC notificaton is recorded against an Auto Consol where the lots within cannot be dealt with separately.
Where separate computer folios are issued for the portions that make up a tenure formerly comprised in a single manual folio, the NSW LRS folio search refers to the issue of a folio identifier for only one of the lots comprised in the tenure. The other folio searches state: "Certificate Of Title Has Not Issued" (the former manual folio reference is not stated). The reference to the tenure on each folio will include the word "Part".
The notification is recorded in the Second Schedule of all the computer folios issued for the tenure to ensure that the whole of the tenure is considered.
Note Western Lands Leases will show the total area for the holding in the ULAL notification on each folio within the holding.
Staff processing information
The following points must be observed:
- all folios mentioned in the KZ notification must be considered
- in updating a manual reference to folio on a dealing all the references to the lots stated in the KZ notification must be included
- a dealing that does not affect all the lots, except for a caveat, writ, easement, resumption, or lease of a dip site, must be referred to SD31. Note Other exceptions may exist, refer any doubt to SD31
- where a dealing affecting less than all of the lots will result in the issue of a folio, folios must be issued for all of the lots in the KZ notification. For example, for a discharge of a mortgage that affects only one of the lots:
- enter all of the references to folio contained in the KZ notification into ITS
- discharge the mortgage as regards the affected lot, and
- register the discharge as regards the other lots:
ADD. TRANSACTION HIST
DELIVERY DETAILS as required.
A KZ notification must be removed from all affected folios where reference to payment of purchase and other moneys, forfeiture provisions and subdivision restrictions are removed except where a KZ & FX notification created by the same 19MA conversion action are noted on folio. If the tenure identity is to remain the word "Part" must be removed from the tenure description.
A KZ & FX notification created by the same 19MA conversion action may only be removed upon lodgement of another 19MA releasing both. Refer to SD31
Where the land description on folio still has reference to a town. Refer to SD31 for appropriate updating.
KZRU and REUB notifications
Pursuant to s77B Crown Lands Act 1989, various restrictions aimed at protecting the environment and including restrictions on subdivision, in accordance with s88D and s88E Conveyancing Act 1919, may be imposed on land that is the subject of conversion from a Crown land tenure lease to a complete purchase.
The following restrictions are entered on conversion:
KZRU Restriction on Use (Preventing dealings that will result in separate ownership of the parcels contained herein), See s77B Crown Lands Act 1989.
Minister's consent is required to register the following dealings as regards less than all of the lots in the folio:
- all transfers, except where tenancy/shares only are changed
- Application to record new registered proprietor
- Foreclosure
- Notice of Death
- Possessory Application
- Request re roads
- Request re vesting orders by the Supreme Court
- Transmission application.
REUB Restriction on Use (Prevention of Subdivision), See s77B Crown Lands Act 1989.
Minister's consent is required for any plan of subdivision affecting the folio.
Memoranda for Reservations and Conditions
For the full name of the tenure.
| Mem. No. |
Tenure, Condition, Purpose, Action |
| S700000A |
Purchases: reservation of minerals and public ways. |
| S700000B |
Purchases: reservation of minerals and public ways; depth restrictions; subsidence. |
| S700000C |
Leases: reservation of minerals and public ways; forfeiture provisions. |
| S700000D. |
Leases: reservation of minerals and public ways; depth restrictions; subsidence; forfeiture provisions. |
| S730000A |
TP: no longer applies and will be removed. |
| S730000B |
Incomplete Purchases: insurance for improvement. No longer applies to TP, AP, ATP or AAP, and will be removed. |
| S730000C |
AP, AAP: no longer applies and will be removed. |
| S730000D |
Leases: preservation of timber. |
| S730000E |
TP, ATP, AP, AAP: no longer applies and will be removed. |
| S730000F |
Special Area CP: building condition (3 and 5 yrs). |
| S730000G |
TP: no longer applies and will be removed. |
| S730000H |
AP: no longer applies and will be removed. |
| S730000J |
Any tenure: right to flow and passage of water (easement in gross). No longer applies to TP, AP, ATP or AAP, and will be removed. |
| S730000K |
Incomplete Purchases: preservation of timber. No longer applies to TP, AP, ATP or AAP, and will be removed. |
| S730000L |
Any tenure: restrictions on building heights. No longer applies to TP, AP, ATP or AAP, and will be removed. |
| S730000M |
Special Purchase: reclamation conditions. No longer applies to TP, AP, ATP or AAP, and will be removed. |
| S750000A |
Any tenure: various conditions; subsidence. |
| S750000B |
Any tenure: reservation of minerals and public ways; State Bank charges. |
| S750000C |
Any tenure: reservation of minerals and public ways; special conditions; subsidence. |
| S750000D |
Any tenure: reservation of minerals and public ways; special conditions; subsidence; payment of purchase money. |
| S750000E |
Any tenure: reservation of minerals and public ways; special conditions; subsidence; State Bank charges. |
| S750000F |
Any tenure: reservation of minerals and public ways; special conditions; subsidence; payment of purchase money. |
| S750000G |
Any tenure: reservation of minerals and public ways; special conditions; subsidence; payment of purchase money. |
| T92000 |
SpL: standard conditions. |
| T116300 |
AP, AAP: truck stop/service station condition (2 yrs). |
| T116400 |
Permanent dedications for type of use. |
| T246000 |
AP, AAP: industrial development (5 yrs). |
| T254000 |
AP, AAP: commercial development (3 yrs); residential or other buildings as permitted by a Local Council (3 yrs). |
| T291000 |
AP, AAP: dwelling or Class "A" flat. |
| T291001 |
AP, AAP: residential Class "B" (3 yrs). |
| T304904 |
SpL in perpetuity: special conditions. |
| T371051 |
TP: industrial development. |
| T400947 |
Any tenure: maintenance of electricity transmission lines (easement in gross). |
| T411688 |
AP: business sites (3 yrs). |
| T411689 |
AP: medium density residential sites. |
| T617497 |
AAP: residential buildings. |
| T777041 |
AP, Special Area CP: consent to include easement and to insure buildings. |
| T777042 |
AP, AAP: business sites. |
| T889669 |
Any tenure: inter-allotment drainage easement. |
| V181562 |
SpL: removal of structures. |
| V183008 |
SpL: caravan park. |
| V194709 |
Any tenure: easement for drainage and road support. |
| V472375 |
PPL: special conditions. |
| V673895 |
PPL: special conditions. |
| V763567 |
Purchases: mining condition reservations and exceptions. |
| W1229 |
Special Purchase: reclamation condition. |
| W132576 |
PPL: specific conditions. |
| W181550 |
PPL: specific conditions. |
| Y757000 |
Aboriginal land: reservations and conditions; restrictions on dealings. |
Mortgages
Mortgagee in possession of Crown land
A dealing by a person holding an estate or interest in a Crown land tenure as a mortgagee in possession may, for NSW LRS purposes, deal with the estate or interest in the same manner as prescribed for Real Property Act dealings.
Old System mortgages
Prior to 30.9.1980 there was no provision on conversion of a Crown land tenure to a folio of the Register to enter mortgages in the Second Schedule. The folio created was issued in the name of the first mortgagee. After 30.9.1980 the folio created issued in the name of the first mortgagee only if the mortgage noted on the tenure card was not registered in the General Register of Deeds. In either case the interest of the mortgagor was protected by a Q1 or numbered Registrar General's caveat recorded in the Second Schedule. Second and subsequent mortgages registered in the General Register of Deeds and noted on the tenure card at the time of conversion were recorded in the Second Schedule.
Dealings by the mortgagor affecting a folio with the mortgagee shown in the First Schedule cannot be registered until the mortgagor is placed in the First Schedule, ie by transfer by way of discharge of mortgage or by a Request form 11R pursuant to s39B Real Property Act 1900.
Permissive Occupancy Note
A Notation code NBC: "This Folio may be associated with a Crown Tenure which is subject to payment of annual rent. For further details contact the local Crown Lands Office at [district]" will not prevent the registration of any deaings.
Profit à Prendre
Where the Forestry Commission of New South Wales wishes to retain a profit a prendre on conversion of a Conditional Lease (CL), Crown Lease (CnL), Prickly-pear Lease (PPL) or Special Lease (SpL) to a completed purchase or an Incomplete Purchase tenure, an Action Affecting Crown Land form 19MA will be lodged directing the entry of a notification:
"Right to Take Timber and Products (s25F Forestry Act 1916) until ..."
The profit a prendre expires ten years after the date of granting of the purchase and will be removed by the next dealing registered following expiry. The profit a prendre may be cancelled at any time by a Request form 11R lodged by or on behalf of the Forestry Commission of New South Wales.
s8 Land Aggregation Tax Management Act 1971 (LATMA)
Any notification recorded on a folio of the Register referring to s8 Land Aggregation Tax Management Act 1971 will be removed on registration of a dealing.