On 11 October 2021, the Real Property Amendment (Certificates of Title) Act 2021 commenced, which abolished the Certificates of Title (CTs) and the control of the right to deal (CoRD) framework. All existing CTs have been cancelled and CTs will no longer be issued. Existing CTs will not need to be produced, and CoRD holder consent will not be required, for a dealing or plan to be registered. All existing Guidelines subject to this change are currently being reviewed and will be updated to reflect these changes. For further information regarding the abolition of CTs, please see https://www.registrargeneral.nsw.gov.au/property-and-conveyancing/eConveyancing/abolition-of-certificates-of-title

Manual lodgment

Documents required

The following documentation is required:

The original plan Administration sheet and any accompanying instrument

Signed or consented to as required by s.195D Conveyancing Act 1919. Ensure that:

  • the plan is signed on the administration sheet
  • associated instruments are correctly signed by the owner(s) and any mortgagee(s)
  • any person who has a registered lease over all or part of the property, should supply separate written consent to the development
  • if there is any caveat registered on the title preventing registration of the plan, the caveator(s) must either:
    • sign the administration sheet of the plan and any associated instrument
    • supply written consent to the development or
    • withdraw the caveat
  • if the plan requires a subdivision certificate, the panel on the administration sheet of the plan has been completed and signed
  • the relevant provisions of all Acts and Regulations have been observed.

Note  A plan may require additional documentation when lodged pursuant to any Act other than the Conveyancing Act 1919 or the Real Property Act 1900, eg the Strata Schemes Development Act 2015 or Community Land Development Act 1989.

 Lodgment Checklists

Deposited plans must be accompanied by a completed Deposited Plan Lodgment Checklist from 1 July 2019.

The Strata Plan and Community Plan Lodgment Checklists may accompany any respective lodgment, but are optional at this stage. Stakeholders will be advised of any mandating of these checklists in the future.

Deposited plan checklist

Strata plan checklist

One copy of the plan

If the plan requires subdivision consent, the copy must bear the original signature of the authorised officer, the registered certifier or the General Manager of the council.

All titles to the land affected by the plan

This includes Torrens titles and/or the latest Old System deeds.

The relevant certificate of title is required for every parcel of land comprised within (or affected by) any new plan of subdivision, easement (where the easement is to be created by means of a s.88B instrument), redefinition, lease (where the term of the lease will be greater than 5 years) or other plan from which new certificates of title will be created.

Attention should be paid to the following:

If the title documents have been produced in NSW LRS by persons other than the lodging party, it will be necessary to ensure that the documents have been produced prior to the plan lodgment. When lodging the plan, Production Counter staff should be requested to forward the documents to the Plan Lodgment Counter.

If the title documents were originally produced to allow registration of other transactions, full details of these transactions must be provided. Written authority to use the documents for registration of the plan must be supplied. If any of the title documents have been lost or destroyed it will be necessary to lodge a completed Application for a New Title (Form 12PV) together with the appropriate supporting evidence. The relevant dealing lodgment fee(s) will be payable.

If the plan affects land contained in an Old System deed, it will be necessary to supply either:

A completed plan lodgment form

Every plan lodged, including pre-examination plans, must be accompanied by a plan lodgment form. Electronic copies of the various plan forms can be found on this website and select either Deposited plans, Strata plans or Community plans. You will find the plan lodgment forms under P.

The lodgment form for a pre-examined plan must be a blue colour.

The lodgment form for a final deposited plan must be a sand colour.

The lodging party has the option of either printing a white form on coloured paper or printing the appropriately coloured form on a colour printer.

Pre-examined plans

  • The Pre-examination file number should be noted on the plan lodgment form.
  • Any requisitions raised on the pre-examined plan and any associated instrument or dealing must be resolved, and
  • A copy of the pre-examination report issued by the NSW LRS must be supplied.

Associated dealings

Any dealings necessary to permit registration of the plan must already be lodged or be available to be lodged with the plan.

lodgment in NSW LRS

All plans for manual lodgement must be lodged by hand at the NSW LRS plan Lodgment Counter, Level 30, 175 Liverpool Street, Sydney and the relevant fees paid.

All associated instruments and dealings should also be presented at the Plan Lodgment Counter.

Plan lodgment fees

Lodgment fees on deposited plans, strata plans and associated instruments and/or dealings are set by Regulation and are reviewed annually. Details of the all current fees are available from this website.

A postage charge is payable if the documents are to be returned by registered post. There is no charge for ordinary postage.

Note  Deposited plans and strata plans may not be lodged by post.

Any dealing(s) lodged in association with the plan will attract appropriate dealing lodgment fees.

General inquiries on all matters relating to plans and associated dealings may be made in person at Level 30, 175 Liverpool Street, Sydney or by contacting the Technical Officer Plans on 8364 0190.

For current plans, please quote the deposited plan or strata plan number.